Differences

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--- howto:rental_card [2026/08/25 17:17] – created d404d_idp.hackeriet.no
+++ howto:rental_card [2026/08/25 19:45] (current) – [Preparing a temporary access card] d404d_idp.hackeriet.no
@@ Line 1: / Line 1: @@
-====== Preparing a temporary rental card ======
+====== Preparing a temporary access card ======
 We can grant other people temporary access to the space using non-member access cards in Hula. Changes in Hula must be made by Hula admins, however regular members can take care of the remaining steps.
@@ Line 6: / Line 6: @@
 The high-level steps are as follows:
   * Pick a card in the safe, either:
-    - An existing rental card
+    - An existing rental card ([[#existing_cards]])
-    - A brand new card from the card box
+    - A brand new card from the card box ([[#making_a_new_card]])
-  * Register/update the card in Hula
+  * Register/update the card in Hula ([[#lending_out_a_card]])
-    - Do this first for new cards:
+    - Do this first for new cards: ([[#making_a_new_card]])
-  * Set card expiry
+  * Set card validity ([[#lending_out_a_card]])
   * Test card
-  * Lend out the card
+  * Hand over the card
-  * Receive and put the card back in the safe
+  * Receive and put the card back in the safe ([[#returning_a_card]])
 This is approved on a "reasonable need/consensus" basis. Examples include:
   * Known "friend of the space" (e.g. Skankin) borrows equipment from us
+  * Organizers of events/collabs being held at Hackeriet
   * Discussion in Signal ends up concluding that someone might have a need for a card
@@ Line 35: / Line 36: @@
 The following information must be filled out:
-  - Fill out "Utlånskort/Rental card" as the short name/description of the card
+  - Fill out "Utlånskort/Loan card" as the short name/description of the card
   - Describe the card's unique markings in the "additional notes"
-If a card will NOT be immediately lent out, fill in the placeholder values noted in the "returning a card" section.
+If a card will NOT be immediately lent out, fill in the placeholder values [[#making_a_new_card|noted here]].
 ===== Lending out a card =====
-  - Find a card from the safe or make a new one (see above)
+  - Find a [[#existing_cards|card from the safe]] or [[#making_a_new_card|make a new one]]
   - Update the card in Hula
-    - Fill in name and phone number for the person lending. Groups/entities may be identified by a common name, but a phone number must be written down
+    - Fill in name and phone number for the person being lent to. Groups/entities may be identified by a common name, but a phone number must be written down
     - Set the start/end dates to an appropriate time frame
     - Mark the card as enabled
+    - Add the circumstances for the card being loaned out into the "additional notes" field
 Test the card by the door and ensure it scans properly (assuming its validity period has started).
-The card can now be handed over to the lender.
+The card can now be handed over to the lendee.
 ===== Returning a card =====
 When we receive cards back, mark them as disabled in Hula and put them back as described in "existing cards".
-Fill the following informtion in for the card
+Fill the following information in for the card
   - Put "Hackeriet Safe" in the name and cellphone field of the card
   - Disable the card
   - Set both start and expiry to "now" (if not already filled out)